You should usually use standard 1-inch (2. 5-cm) margins, but you can use margins as small as 0. 7 inch (1. 8 cm) as long as they are the same on all sides.
If you have a fax number, you should include it below your phone number and above your e-mail address.
Write out the full name of the month, rather than abbreviating by using a number. For example, rather than write 1/1/2001, you should write January 1, 2001. Leave a blank line above and below the date.
Note that you do not need to include an e-mail address, phone number, or fax number for the company. If you do not know the name of a specific contact at the company, skip over that information.
When you can determine the gender of the receiver, leave out his or her first name and address the receiver as “Mr. " or “Ms. " For example, “Dear Ms. Smith” or “Dear Mr. Johnson. " If you do not know the gender of the receiver, skip the title and use his or her full name. For example, “Dear Pat Roberts. " Leave a blank line before and after you address the receiver. Try to find the correct name of the person by looking at the job description, the organization’s website, or the organization’s LinkedIn profile. [7] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 8 March 2022.
If you are a student, state the university you attend and your major. Indicate what position you are applying for as well as how or where you heard about the position. You can also mention the name of a professional or academic contact you know who has a positive connection to the reader or company. Make your introduction stand out by starting off with an engaging hook. This could include a few unique, attention-grabbing lines, as well as relevant anecdotes, facts, or quotes. Include the specific value that you can bring to organization and/or role. [9] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 8 March 2022.
Review the job ad and note any specific qualities requested by the employer. Touch on these qualities in your body paragraph. [12] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 8 March 2022. List any special projects, awards, or accomplishments that have a clear connection to the skill set requested by the employer. Whenever possible, use numbers to give concrete examples of the scope, frequency, and scale of the work you’ve done. For example, include metrics that show how you saved the company money, increased efficiency, increased sales, retained customers/clients, and/or grew your team. [13] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 8 March 2022. Above all, be specific, memorable, and concise. [14] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 8 March 2022.
You can include your phone number and e-mail address, as well, but it is not entirely necessary since this information is included in your header. Your conclusion is where you confidently tell the reader that you’ll bring value to their organization. This is your last chance to convince them that you’ll be a great fit, so keep the focus of the conclusion on the strengths and transferable skills that you have. [17] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 8 March 2022.
Always use black ink to sign formal documents.
Include your phone number and your fax number beneath your name and address. Leave at least two blank lines below this header and the rest of the document.
It’s a good idea to save your document as a template for future fax use, since the general format will remain the same. The most important quality to your fax cover sheet is that it be clear and easy to read.
Label the date with “DATE,” the receiver’s name with “TO,” your name with “FROM,” and your phone number with “PHONE. " In the United States, the date will be written in “Month, Day, Year,” while in most other countries, it will be written “Day, Month, Year. "
Label the time with “TIME,” the receiver’s fax number with “FAX,” your fax number with “FAX,” and your e-mail address with “EMAIL. " Note that the receiver’s name and fax number should be placed on the same horizontal line. Likewise, your name and fax number should be placed on a shared horizontal line of their own.
Note that this line does not need to be in all capital letters.
If you had previous contact with the receiver concerning this fax, state that information. Introduce your message with the label “MESSAGE:” Below your message, ask the receiver to verify the receipt of the document by calling the phone number provided or using the e-mail address provided.
Specific privacy guidelines for transmission of protected confidential information may vary. If you work for a health provider, you may need to follow additional guidelines to protect the privacy of your client.
Use your real name. If you are submitting the manuscript under a pen name, you can follow your real name with your pen name. Introduce a pen name with “A. K. A. " or “(Pen name: John Doe). " If you’re submitting your work to a context that will be judged anonymously, you’ll include your contact information on the cover page, while omitting your name and contact information from the title page.
You do not need to use an exact word count. For instance, if your manuscript is 63,472 words, round it off to 63,000 or 63,500. Introduce the word count with “Approximately ______ words. "
Typing the title in all capital letters is a fairly common practice, but it is not necessary. It’s not necessary to underline, italicize, or bold the title.
You don’t have to include any indication of copyright protection, as your work is automatically protected. Never bind or connect the pages of your manuscript in any way. Your cover letter, like the other pages of your manuscript, should be unbound and placed in an envelope or box.
Introduce the running head with the words “Running head. " Follow this label with a colon. The running head itself should be in all capital letters. The running head should be no longer than 50 characters, including spaces and punctuation.
The page number and running head should be evenly aligned horizontally.
Capitalize the first letter of all major words but not for minor words. For example: How to Make a Cover Page Do not italicize, bold, or underline the title.
For example, if you are submitting the paper for a class taken at the University of North Carolina at Asheville, you should include this in the line beneath the author’s name (i. e. your name, and the names of your co-authors. ) Check with your professor for any additional guidelines.
Be aware that cover pages are not standard in MLA format, but some professors do request them.
Do not bold, italicize, or underline either the title or the subtitle.
Your name should be written using the same font and size as the other words on your title page. Don’t try to use a cute or clever font for any part of your cover page, as professors don’t care for this.
Introduce your instructor as “Dr. " when appropriate. If you cannot use this title to address your instructor, at least introduce him or her as “Professor. " For example, “Dr. John Doe” or “Professor John Doe. " Include both the course name and number.
In Chicago style, cover page and title page refer to the same thing. Your professor may have other requirements. Make sure you use the preferred formatting for your course.
Capitalize the first letter of each major word in your title, but not those belonging to minor words. For example: How to Make a Cover Page Alternatively, some style guides suggest that the title be presented in ALL CAPS. Do not underline, italicize, or bold the title. If you have a subtitle, place a colon following your title and write the subtitle on the following line.
Your name should be typed about three quarters of the way down the page. Use the same font and size that you’ve used throughout the cover page.
Include both the name and course number of the subject. Write your professor’s full name and title. Use “Dr. " only when appropriate. For example: “Dr. John Doe” or “Professor John Doe. "
